New Online Travel and Purchasing Card System Coming September 1

The Controller’s Office is pleased to announce the debut of our new online Travel and Purchasing Card system from Chrome River coming September 1, 2020. Chrome River is an online expense management solution that will manage all Travel and Purchasing Card Transactions and replace all paper Travel Settlement Forms and P-Card Packets. Travelers and purchasing card holders will be able to electronically manage their receipts and transactions using a computer or a mobile device.

The new system features an electronic approval system. Approvers, including BCMs and supervisors, will have the choice of approving right from their email or logging into the system. Emails will contain most of the information, including links to all receipts, that will allow them to review and approve reports without logging into the system.

With the debut of this new system, the Purchasing Card manual has been updated. It is recommended that all cardholders review the manual as well as the small dollar guidelines.

Note that the first Purchasing Card packets (now Expense Reports) for transactions made between August 26 and September 31 must be submitted by October 15.

We have submitted an update to the Travel Policy and Procedure, and it is currently going through the policy review process. Note that all college-supported travel has been suspended. Exceptions must be approved by the Vice President. VP approval has been built into Chrome River. However, prior to entering a travel request (pre-approval), departments should discuss the travel with their Vice President.

Training materials, including recorded training and documentation will be available on the Purchasing and AP websites soon.

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